Job Details

Associate Project Manager

Position Number: 6214669
Location: Santa Clara, CA
Position Type: Facilities Management

Associate Project Manager

Position Title:
Associate Project Manager

Position Type:
Regular

Hiring Range:

$91,800 - $98,200/annual. Compensation will be based on education, experience, skills relevant to the role, and internal equity.

Pay Frequency:
Annual

A. POSITION PURPOSE

Reporting to the Associate Director of Planning & Projects, the Associate Project Manager (APM) assists in creating the physical environment required for the University to accomplish its mission. The APM will support the implementation of the Santa Clara University Capital Plan Among the specific responsibilities will be taking direction and guidance in the creation and construction of renovations at the University, providing support for the financial transactions and tracking, and general support for SCU Planning and Projects.

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

Plan, Budget, Schedule, Secure Contracts, Execute and Close-Out Individual small renovation projects.

Develop planning documents that allow for the creation of individual building programs.

Bid and negotiate small renovation projects; work in an organized and efficient manner; secure "best value" for the University on projects that vary in cost between $1,000 and $1,000,000

Create initial, schematic, construction, and final project budgets for review by the University partners including SCU leadership, Associate Director and Senior Director Planning and Projects, and AVP for Operations.

Create schedules that guide project, program and University personnel actions. Ensure that schedule is properly communicated to all parties, highlighting interdependence between each capital project and University programs.

Follow Department Guidelines and utilize Department forms including Project Checklists.

Reconcile project budgets against approved funding sources. Report discrepancies to the Senior Director and Associate Director Assist with planning, execution, and monitoring, ensuring projects stay on track, on budget, while meeting quality standards.

Provide project support to the Senior Director, Associate Director, and Project Managers in support of capital projects.

Work directly with Operations Administration staff to pay vendors, clear liens and ensure timely accounting of large and small projects.

Update and maintain schedules that guide project, program and University personnel actions. Ensure that schedule is properly communicated to all parties, highlighting interdependence between each large capital project and the University programs.

Provide project closeout and distribute as-built information with other departments in University Operations and the campus.

Manage project documentation, including record-keeping, archiving, and preparing reports.

Conduct site visits to monitor progress, identify issues, and ensure adherence to safety regulations.

Assist with quality control procedures, including inspections and reviews of work.

Generate work orders as needed for proper project completion.

Support the University's Space Inventory Management Program by verifying and maintaining Space Use records. Field surveying of buildings will be part of this position. Implementation of a new space utilization program will also be part of this position's duties.

Oversee the condition of the Planning & Project Archive Room keeping it clean and organized.

Other duties as assigned.

C. PROVIDES WORK DIRECTION

N/A

D. GENERAL GUIDELINES

Recommends initiatives and implements changes to improve quality and services. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices. Maintains contact with customers and solicits feedback for improved services. Maximizes productivity through use of appropriate tools, planned training and performance initiatives. Researches and develops resources that create timely and efficient workflow. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions. Prepares and submits reports as requested and required. Develops and implements guidelines to support the functions of the unit.

E. QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.

1. Knowledge

Working knowledge of Microsoft Office, Microsoft Project and Google Suite required. AutoCAD/Revit experience required. The desire and ability to learn AiM (Facility Management program) and Workday (Campus Financial program).

Knowledge of construction management software (ProCore, etc.)

Understanding and support of the Jesuit tradition of Christian humanism, on which the University was founded, and a commitment to the fundamental values of service to others, community and diversity is essential.

This position calls for the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Understanding of construction drawings, specifications, and construction methods

Ability to read and interpret construction schedules.

Strong attention to detail and accuracy.

Effective written and verbal communications skills required.

Excellent interpersonal and human relation skills required.

Demonstrated problem solving skills.

Ability to work independently and exercise good judgment and common sense appropriate to the related circumstances.

2. Education

Bachelor's degree in construction management, Civil Engineering, or related field (or equivalent experience).

3. Requirements

Valid California driver's license and excellent driving record.

CMIT/CACM certification preferred.

4. Years of Experience

Minimum 4 years of experience in construction or project management required.

F. PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

Ability to work onsite Monday-Friday.

Considerable time is spent at a desk using a computer terminal.

May be required to travel to other buildings on the campus and through construction job sites.

May be required to occasionally travel to outside customers, vendors or suppliers.

May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.

May be required to lift up to 30 lbs. and stand on a three-step ladder.

G. WORK ENVIRONMENT

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.

Typical indoor office environment and construction site environment

Offices with equipment noise.

Offices with frequent interruptions.

EEO Statement

Santa Clara University is an equal opportunity employer. For a complete copy of Santa Clara University's equal opportunity and nondiscrimination policies, see https://www.scu.edu/title-ix/policies-reports/

Title IX of the Education Amendments of 1972

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. Information about Title IX can be found at www.scu.edu/title-ix. Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website . To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Santa Clara University affirms its commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu.

Telecommute

Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

To view the full job posting and apply for this position, go to https://wd1.myworkdaysite.com/en-US/recruiting/scu/scu/job/Santa-Clara-CA/Project-Engineer_R2462